Submitting information on chemicals
A chemical notification is a notification used by enterprises for submission of chemicals data to authorities. In most cases, the chemical notification can be submitted using the safety data sheet.
The chemical notification is submitted by an enterprise that manufactures the chemical in Finland for the Finnish market or a Finnish enterprise that imports the chemical to Finland. The notifyer may be e.g. the manufacturer or importer of the chemical.
There is a sample form available on our website that can be used for both providing the notification and producing the safety data sheet.
The chemical notification shall be provided in Finnish or Swedish. The notifications shall be e-mailed to the address: tuoterekisteri (at) tukes.fi
The chemical notifications are stored in the Chemical Products Register used by the Finnish Poison Information Centre and various authorities. There is also a public version of the register which provides access to basic data about each chemical.
Which chemicals shall be reported?
An enterprise must submit a chemical notification on
- chemicals that are classified as hazardous to health or the environment, or as causing a physical hazard.
- unclassified chemicals if they contain one or more substances that pose a risk to health or the environment or a substance which has an indicative occupational exposure limit value set by the EU (91/322/EEC, 98/24/EC, 2000/39/EC, 2006/15/EC, 2009/161/EU).
- chemicals intended for industrial or professional use or for use by the general public
A chemical notification is not needed on
- chemicals that do not pose a risk, objects or cosmetics
- supplied in such small quantities that they do not pose a risk
- chemicals used on an experimental basis in scientific research or product development.
What information shall a chemical notification provide?
A chemical notification shall include the following data that are also stated in the safety data sheet:
- trade name, purpose of use and identification of the enterprise operating in Finland
- classification and labelling
- composition and information on ingredients
- first-aid measures
- fire-fighting and accidental release measures
- handling and storage instructions
- exposure controls, HTP values and personal protective equipment
- physical and chemical properties
- health and environmental hazards
- disposal considerations
- transport information
In addition to the data in the safety data sheet, the chemical notification shall provide:
- the chemical's classification of industries code (link to PDF), Please, use digit code for precise classification
- the chemical's purpose of use category code (link to PDF)
- hazardous ingredients by CAS or EC numbers.
When shall the chemical notification be updated?
The enterprise shall submit a new chemical notification whenever essential changes take place in the information of the chemical. Essential changes include:
- change of the chemical's trade name
- changes in the enterprise details, such as change of the undertaking's name
- change in the chemical's composition
- new or changed information on the chemical's hazardous properties
Tukes shall also be informed in writing if the enterprise no longer sells the chemical by e-mail to the address firstname.lastname@example.org.
The enterprise shall submit quantity information on any chemicals currently included in the Chemical Products Register for each calendar year by the end of the following February. The enterprise provides the annual amounts of chemicals manufactured and imported in tonnes as precisely as possible.
The quantity information is used for estimating the amount of chemical substances on the Finnish market to establish, for example, how many tonnes of 2-propanol there were or how many products contained it in 2009.
The quantity information in the Chemical Products Register cannot be used to draw conclusions about the products of an individual enterprise.
Quantity information on substances is also available in the SPIN database (Substances in Preparations in Nordic Countries).
There is an annual fee for the processing of chemical information which is based on the number of notifications submitted by the enterprise as follows.
- €38/notification/year for 1 to 200 notifications
- €19/notification/year for each notification above 200.
Tukes will charge the fee in two instalments over the year. Tukes will charge for the chemical notifications that are required by law.
Self-made hand soap »
Vilma sets out to manufacture a cleaning spray and a hand soap. Regarding the cleaning spray, she must submit a chemical notification to the Chemical Product Register, since the spray is classified as irritating to eyes. The safety data sheet drawn up of the product is valid as chemical notification. No chemical notification is needed on the hand soap, because it is classified as cosmetics. At the beginning of following year, Tukes sends Vilma an inquiry on the annual amount of cleaning spray manufactured. The chemical notifications are subject to an annual processing fee. If the composition of the spray changes or other changes take place in the spray's product information or Vilma stops manufacturing the spray, Vilma must inform Tukes Chemical Product Register about it.
Importing paints »
Martti begins to import paints from Europe to Finland. Martti receives the safety data sheets of the paints drawn up by the manufacturer and submits them to Tukes Chemical Product Register by e-mail. Thus Martti has fulfilled his obligation concerning submission of chemical information. At the beginning of following year, Tukes asks Martti for provide information on the annual amount of paints he has imported. The chemical notifications are subject to an annual processing fee. Martti informs Tukes Chemical Product Register if he stops importing the paints or if, for example, the trade name of the paints changes or changes take place in the information regarding the paints.
Ministry of Social Affairs and Health Decree on submission of information on chemicals (553/2008)
Ministry of Social Affairs and Health Decree on submission of quantity information (1155/2011)
Ministry of Employment and the Economy Decree on services provided by the Finnish Safety and Chemicals Agency subject to a fee (1579/2015)