Concerts and festivals

The main organiser of festivals, concerts, shows and other public events is responsible for the overall safety of the event. The main organiser draws up a safety document on the event as a whole.

Documents in order

 

Draw up a safety document on the event well in advance of the event. A safety document must be drawn up on public events that may pose a hazard to the safety of the customers or outsiders. The hazard may be caused by a large number of people participating in the event, the special effects used at the event, or the activities offered to the participants, for example. You can combine the safety document with the event’s rescue or safety plan, as long as you take the matters required from a safety document into account.

 

A public event may include various programme services, in which the customers can participate, such as bungee jumping, pony rides or climbing. The programme service provider must draw up a safety document on their service. A safety document is not necessary for a programme service, if the risk involved in the service is minor based on the assessment of the party offering the service.

The main organiser of the event should request safety documents from all service providers participating in the event already during the event's planning stage, because this stage has the best chances of influencing the overall safety of the event.

 

Identify the risks

You can use Tukes’ instructions and tools to identify risks

You should take especially the following issues into account:

Indoor events

  • number of visitors as well as especially narrow places, such as bottlenecks, the area in front of the stage
  • target audience and age limits
  • hazards caused by the activities of the participants or performers
  • light and sound effects as well as pyrotechnics
  • power failures and other exceptional situations

outdoor events, in addition to the above

  • temporary structures; for instance, supports, fastenings, load-bearing capacity
  • traffic and transport, such as service traffic, barriers, driving demonstrations
  • weather conditions, such as wind, heat, heavy rain, lightning, snow or ice conditions
  • soil; among other things, the load-bearing capacity, landslides, water permeability
  • water bodies in the vicinity
  • hazards to outsiders

Identify the risks and assess them already at the planning stage as well as throughout the event. By identifying risks at the planning stage, you can prevent potential dangerous situations and provide the participants with sufficient information about the hazard. If you detect any changes during the event that may pose a hazard, act immediately to remove the hazard or interrupt the event.

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Good safety practices

Permits
Find out what permits are needed for the event and apply for them.

Safety design
Start identifying risks and doing the safety design early enough.

Event location, functions and structures
Design and dimension the event location, functions and structures so that they are safe.

Ensure safety
Cooperate with the service providers participating in the event to ensure safety.

The public
Think about how to guide and direct the public so that safety is ensured throughout the event.

Safety document
Draw up a safety document on the event. Request the safety documents on the programme services.

A safe event
During the event, monitor the safety situation and address issues quickly, if necessary.

Assessment after the event
After the event, assess how well the safety could be ensured and what lessons could be learned about the situation.